TWUser Admin
Main Workspace
User Type - Indicates if the user is classified as a User or a User/Provider. In TouchWorks, a User is anyone with access to the EMR, but isn't necessarily clinical, such as a front desk user. A User/Provider is a TouchWorks user who has the privileges associated with a user and can additionally prescribe and order, such as a resident or MD.
Last Name - the user’s last name
First Name - the user’s first name
eMail - Indicates the user’s eMail address; this information is required
Organization - Indicates the user’s primary organization within TouchWorks
Inactive - To deactivate the user, check this option; the user will not be able to log into the system
User Details
User Name – usually an abbreviated form of the user’s name, such as Last name and first initial of the first name. In many cases it is a good idea to mirror the user’s user name from other accounts such as Windows.
Password – a code unique to that user and known only to them to log into the system.
Default site – a physical location that is using the EMR such as a Pediatrics office. Printing defaults are typically assigned by site.
Profession – users profession such as Nurse, MD, medical student
Employee # - Indicates the employee’s identification at the organization.
Finalization Authority – the level at which the user can finalize a document. A user can still create, sign, and save a document even though they do not have a high enough finalization authority.
Credentials – the users credentials such as: RN, MD, MA
Ownership Authority – the level at which the user can be the Owner of a document. A user can still create and sign a document if they don’t have a high enough Ownership authority. This only grants the level at which a user can be the Owner.
Password Never Expires – by checking this box the password for the user does not expire.
Force Password Change – by checking this box, the next time the user logs in the system will force the user to change their password.
Physician Homebase User - applies to User/Providers only. Indicates whether the user is a Physician Homebase user (and thus, Homebase appears on the horizontal toolbar).
Electronic Workflow – by checking this box the user will participate in the electronic workflow such as electronic signature.
Provider Details I
Code - this is the unique code used to identify the user.
Mnemonic - the unique mnemonic used to identify this user.
Prim. Specialty - the provider’s primary specialty. The provider’s specialty drives the favorites lists the system displays throughout the application.
Sec. Specialty - the provider’s secondary specialty.
CME Pilot #
Ordering Authority - the provider’s ordering authority. A provider’s ordering authority must be at least as high as the ordering authority associated with the item in the Orderable Item dictionary.
Credentials - the provider’s medical credentials.
DEA # - the provider's DEA number (that is, the number that the Drug Enforcement Authority assigns for prescribing controlled substances, and is unique to each provider).
DEA Exp Date - this is the expiration date for the DEA number.
Billing Provider - by checking this field the provider will show as a billing provider on the Encounter Form in the charge module.
PCP - this is for a primary care physician. This value is not used in the current version of TouchWorks.
Schedulable - When checked, the provider’s schedule can be displayed on the Schedule page.
Secure Schedule - When checked, the system creates a code for this provider. TouchWorks users who want to view this provider’s schedule must have that code.
Don’t Generate “Send Charge” Tasks - When checked, this indicates that Submit Encounter Form tasks will not be generated for this provider when patients are arrived.
Show Optimal Clinical Message - When checked, this indicates clinical messages are displayed to the provider on login.
Provider Detail II
Prescribing Authority Levels – DEA Schedules - Check the schedules for which the provider is qualified to prescribe drugs.
License - select this to add a state license number for this provider. You must specify the state, the ID number, and the expiration date.
Rx Supervision Required - select this option if prescriptions for this provider must be approved, such as a resident.
Alt License - the license number that prints on the script for Nurse Practitioners.
UPIN - the provider's unique personal identification number (UPIN). This is a number assigned by Medicare and is unique to each provider.
Signature Image - the path to the image of the provider’s signature as it should appear on prescriptions when they are faxed to pharmacies.
Def CC Method - the provider’s default method for carbon copies. Select Envelope, Fax, Print, or Review Task. This can be overriden this value in the application.
NPI -
Outbound ID - Specifies the identifier used in the Dictate product for providers that will be generating dictations. This identifier is recognized by the TouchWorks Dictate module and the transcription service.
License - Click this button to adjust the number of Dictate licenses available across the set of providers that are using the Dictate product.
Recording Format - the recording format for transcription files.
Transcribe Difficulty - the dictating provider’s dictation’s degree of transcribing difficulty (due to accent, etc.). It must be set to a value from 1.0 to 9.9; the default value is 1.0.