Creating user/provider in v11

Steps for creating a User/Provider TW account

This is a DRAFT document used to describe the manual process for creating accounts for Providers that will use note, Rx, charge, order, and etc. utilizing an electronic workflow. I call this the manual process because some of these steps will/can be accomplished using SSMT. It should be understood that although this document will describe all the steps required, it may not drill down to all the details. Additional detailed explanations and screenshots can be added later.

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To begin: Login to TWAdmin > TWUser admin> click the Add button. Usertype dropdown = user/provider> enter Last name> enter First Name> email address> org dropdown = Albany Med. User Details: Enter username> default password> profession> credentials> check the electronic workflow box> finalization authority (provider =8)> ownership authority (provider =8)

Provider Detail I: Enter Code> Order authority (8)> Primary Specialty> Secondary Specialty> DEA#> DEA expiration> checkbox Billing Provide> checkbox Schedulable> checkbox PCP (if primary care)

Provider Detail II: Checkbox prescribe levels 2-4 (as needed),> click “License”> click “add”> select state from dropdown> enter License #> enter expiration date> click “OK”> click “cancel”,> enter outbound Dictate ID

Address: If desired fill out the providers address Security: Highlight “Albany Medical Center”> click “Add/Remove” select and highlight security> click the down arrow button> click “OK”

Workplaces: Click “Edit Workspaces” button> click the ellipsis (…) button> click “search”> select the desired workplace (eg.Provider_WP)> click “Save”> click “OK”> Click the “Save button”

Done with TWAdmin

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At this stage if you log in as this provider you will get a user agreement message to accept but this is in no way finished for the build. I think this is likely where the separation may be between the IS build for this provider and where The Practice may continue and finish the build.

Workplaces: Desktop view Log into TWAdmin> click Work Def Admin on the VTB> in View drop down to Default> search for user> click the down arrow to add the Default clinical desktop view to your user> click save.

Note View: In View drop down to “Note View”> search for user> click the down arrow> click save. This is for granting note view from the clinical desktop and not to be confused with the view for the note module. Note (module view): In View drop down to “Note”> search for the user> click the down arrow> click save. This is needed for the note module and is separate from the note viewer in the clinical desktop.

Worklists: TWAdmin> click Work Def Admin on the VTB> click the “Worklist tab> click the “edit view” button> radio button =“User”> search for user> click Manage Personal tab> select desired worklist by highlighting> click “add to my views”> repeat for all needed> click “close”. (use the description for assistance in determining what to grant each user)

Task Views: TWAdmin> Task Admin> Manage personal> click “all”> search for user by Last name, First name> click “OK”> select desired views under Enterprise by highlighting> click “add to my views” (do this for all views needed based on role and site)

Chart Viewer: (view for chart NOT desktop views) TWAdmin> Chart Admin> click “all”> search for user by Last name, First name> click “OK”> highlight “All by section by subsection”> click “set as default”.

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To verify that user was built correctly generally it is advisable to log in as that user perform a quick QA and log out. Then go to TWAdmin> TWuser admin> search for that user> check the box for “require password change”> click “save”