Flu shot

Flu Shot Clinic Workflow

Option 1

Step 1 - Staff navigates from schedule to Clinical Desktop to add V04.81 to patient's problem list, if it does not already exist

Step 2 - Staff Clicks on Order Beaker (Immunizations can be set as the preferred navigation in v11.1.7) and verifies that V04.81 is checked

Step 3 - Search for and select injection

Step 4 - Click New Free Text Sig and type in "per protocol" under the yellow field and select ordering provider

Step 5 - Click the Record Admin tab at the top of the page

Step 6 - Fill in yellow fields and VIS Info

Step 7 - Charges automatically drop to the encounter form (if set up to do so)

Step 8 - Staff navigates to the encounter form, clicks diagnosis tab and selects V04.81

Step 9 - Click on Encounter Form tab and validate information, then click Submit

Set Up

The Order Beaker preference setting can be at a user level to navigate to the immunization tab when clicked.

Clinical Staff can be set to have all charges reviewed prior to submission to Practice Management System - TWuser Admin -> (Select user) -> Preferences -> CW Create Review Enc Form Task = Always

Orderable Item can be set to charge upon completion with appropriate CPT codes.

Option 2

Step 1 - Patient arrives and is entered on schedule in Practice Management system on generic shot or nurse schedule and marked arrived

Step 2 - Staff single clicks on patient from schedule

Step 3 - Staff clicks on Order button from the floating toolbar - personalize setting = Rx/Order-Immunization

Step 4- Staff searches for and selects medication administered

Step 5- Click new Free Text Sig and type "Per Standing Order" under the yellow field and select ordering provider (this only has to be done the first time); accept the default of Health Maintenance for the linked diagnosis.

Step 6- Click the Record Admin tab at the top of the page

Step 7- Complete yellow fields, consent, VIS info and click OK and Commit

Step 9 - Go to the chares on the VTB and select appropriate medication and administration charges - or build exploding sets that contain all diagnosis and CPT codes necessary

Step 10 - Link diagnosis code to the charge code

Step 11 - Navigate to the Encounter Form Summary and change provider information

Step 12 - Validate Encounter form and submit

Set Up

Set the following preference to Not Required - Preferences -> Meds -> Immunization Order Authorization Required

Create sub-groups and/or exploding sets

Clinical Staff can be set to have all charges reviewed prior to submission to Practice Management System - TWuser Admin -> (Select user) -> Preferences -> CW Create Review Enc Form Task = Always