Functional Security

Webcast Overview

Let Galen's expert EHR Consultants help you with: Functional Security: Understanding and Applying Security Components.

Q&A

Question: A Document Security code I created is not available to assign to a document type or note template. Why is that?

• Answer: When creating new document security codes, one must first assign the new code to a classification that is assigned to the user (or administrator) who is trying to assign this new code to a document.

Question: How do we get a report of users who have access restricted patient charts or documents?

• Answer: In TWAdmin > Report Admin > Reports, under the administrative tab, there are canned reports that come delivered from Allscripts which will allow you to report on the auditing data. The first is Audit Log, which will tell you who has accessed restricted patient charts contained in patient security groups. The second is Break Glass audit, which will tell you who has used the break glass feature to override document security.

Question: Are there any drawbacks to implementing schedule security?

• Answer: There is one and it has to do with trying to view all Patient Appointments from the daily schedule. The Patient Appts button, by default, will display all appointments (regardless of provider) for a patient within an organization. If any of those providers schedules have been locked down, and the user looking at the patient appointments does not have the corresponding security code(s) in their classification, they will only be able to see the patient appointment for providers whose schedules have not been secured.

Question: Is there any way to restrict selection of active users to be selected for task assignments? For example: A user is in a non live office but has View Only access, if a user from a live office wants to select that view only user they cannot.

• Answer: On version 11.2 and higher, there is a checkbox called "Prohibit Task Assignment" in TWUser Admin. When checked, this will prevent the user's name from appearing in the list of available users to send a task to.

Question: Is there a way to "hide" a provider from view, such as a provider who is using the TWEHR but does not have a schedule and therefore does not accept tasks?

• Answer: On version 11.2 and higher, there is a checkbox called "Prohibit Task Assignment" in TWUser Admin. When checked, this will prevent the user's name from appearing in the list of available users to send a task to.

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Additional Information

See also Security Gates