SSMT: Additional Information

Description

This page will explain how to manage the Additional Information dictionary in Enterprise EHR using SSMT. Keep in mind the Additional Information dictionary SSMT category is a shared repository for questions as it relates to both Order AND Charge. This content category deals only with the records stored in the additional information dictionary and does not manage the relationship between AOE questions and orderable items.

Stored Procedures used:

• Extracting data: ImpGetAdditionalInformationDEEntries
• Loading data: ImpSetAdditionalInformationDE

Column Listing and Descriptions

• EntryCode - this is the unique entry code value for the additional information question. It must be unique and is self defined when adding a new entry to the dictionary. Unique consideration may be given here if these questions will be interfaced to other ancillary systems.

• EntryName - this is the entry name value for the additional information question. It is self defined when adding a new entry to the dictionary. This is not necessarily what the user will see on the order detail screen and it does not have to be the same value as the Prompt field.

• EntryMnemonic - this is the unique entry mnemonic value for the additional information question. It must be unique and is self defined when adding a new entry to the dictionary.

• IsInactiveFLAG - accepted values for this field:

    * Y - entry is currently inactive; set to this value if inactivating an active entry.
    * N - entry is not currently inactive; set to this value if updating or creating a new entry.

• IsEnforcedFLAG - accepted values for this field:

    * Y - entry is enforced and delivered with the system.
    * N - entry is not enforced and can be edited or updated as needed.

• MinApplicableAge - this should be a numeric value. It sets the minimum age for which for the additional information question may be prompted. Read from demographics.

• MaxApplicableAge - this should be a numeric value greater than the MinApplicableAge. It sets the maximum age for which the additional information question may be prompted. Read from demographics.

• NumberofLines - this will apply to a Text data type AOE question. It should be a numeric value and will determine the physical space (in lines/carriage returns) of the text box that will show on the order detail screen for text answer entry.

• Prompt - this is the actual "label" or description that will be seen on the order detail screen as a description or prompt to the AOE question being answered. It is typically a meaningful value intended for provider/staff viewing in the application.

• ItemType - acceptable values for this field are:

    * Order - indicates the question exists in the Additional Information dictionary (Order module) and be available for 
      use in combination with orderable items.
    * Charge - indicates the question exists in the Additional Information workspace (Charge module) and be available for 
      use in combination with encounters and/or other charge codes/conditions.

• AlwaysDisplayFLAG - acceptable values for this field are:

    * Y - if set will force the order detail screen to display upon order entry for any orderable item with given 
      additional information question assigned.
    * N - if set will not force the order detail screen to display upon order entry.

• Conditions -

• DefaultFromQo -

• MandatoryLevel - acceptable values for this field include:

   * Missing answer results in 'Needs Info' status -
   * Missing answer results in 'On Hold' status -
   * Not required -
   * Required before saving - 

• AnswerDataType - sets the data type for the question. Acceptable values for this field are:

   * DateTime - if set will enable datetime specific properties in the AOE dictionary and calendar object for use in application. 
   * Numeric - if set will enable numeric specific properties in the AOE dictionary.
   * Picklist - if set will enable answer picklist properties in the AOE dictionary.  Prerequisite build in the Answer
     dictionary may need to take place before a picklist can be assigned for use with an AOE question.
   * Text - if set will enable text specific properties in the AOE dictionary.

• AnswerPersistence - the actual answer for a given AOE question can be defaulted based on a number of available conditions and/or criteria. Acceptable values for this field are:

   * Default Value from Additional Information Dictionary - 
   * From previous answer for encounter -
   * From previous answer for patient -
   * From previous answer for performing location -
   * From previous answer for provider -
   * From previous answer for the provider for the current orderable item - 
   * Never - 

• GenderToExcludeSEX - acceptable values for this field are:

    * Male - if set will suppress the AOE question for patients who are males; read from demographics.
    * Female - if set will suppress the AOE question for patients who are female; read from demographics.
    * Unknown - if set will suppress the AOE question for patients with a demographic sex of Unknown.

• AnswerPicklist - if a picklist data type will be used for the AOE question then the opportunity will be given to assign the picklist that will be used for AOE answer. These are answer picklists defined in the Answer Dictionary.

• DefaultValue -

• Create - acceptable values for this field are:

    * Y - if set will attempt to create the entry as a new AOE question.
    * N - if set will will attempt to update an already existing AOE question is a match is found.

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