Scan Strategies

Scan Scenarios

All

• Practical in small practices/implementations (thin charts)
• All documents immediately available in EHR
• No paper chart
• Work effort/cost is exponential
• Effort spent on documents/charts which may never be used

Scan from Go Live Forward

• No upfront cost/work effort
• No effort spent on patients who don’t return
• No effort spent on documents which aren’t referenced
• Paper chart still exists for short-mid future
• No immediate benefit from information at Go-Live being accessible

Schedule Scanning

• Schedule Patients eCharts have immediate accessible documentation
• Effort minimized to only scan charts of patient who are returning
• No information readily available for 1st visit unscheduled patients
• Additional work effort prior to Go-Live in pulling charts

Filing Scenarios

Scan All, File all to Document Type

• Every document is in the EHR filed under the paper document title
• Information more easily referenced
• No consensus of tabs necessary amongst practices
• Less build setup time per practice
• Chart Structure is enterprise wide
• Takes scan staff more time to file

Scan All, Partial Document Filing

• Minimizes work effort
• Frequently reference documents are easily accessible
• Documents that aren’t filed to document level can always be filed to document level later
• Documents that aren’t expected to be referenced aren’t filed to the document title initially

How Bar Coding Can Help

Future Documents

• Filing to Document Type is automatic based on bar code
• Master forms and master documents can include bar code
• Consideration – bar codes need to be implemented on forms

Existing Documents

• Practices can choose what documents they bar code
• Document type filing is automatic to the scan process for documents that are stickered
• Frequently referenced documents are immediately available upon Go-Live
• Cost and effort to sticker existing documents
• Documents that practice choose not to bar code will have to be filed manually

Related Pages

• Recommended Scanners
• Click here to download a PowerPoint presentation on scan strategy.
• Click here to download a PowerPoint presentation on scan strategy.