TWUser Admin

Main Workspace

User Type - Indicates if the user is classified as a User or a User/Provider. In TouchWorks, a User is anyone with access to the EMR, but isn't necessarily clinical, such as a front desk user. A User/Provider is a TouchWorks user who has the privileges associated with a user and can additionally prescribe and order, such as a resident or MD.

Last Name - the user’s last name

First Name - the user’s first name

eMail - Indicates the user’s eMail address; this information is required

Organization - Indicates the user’s primary organization within TouchWorks

Inactive - To deactivate the user, check this option; the user will not be able to log into the system

User Details

User Name – usually an abbreviated form of the user’s name, such as Last name and first initial of the first name. In many cases it is a good idea to mirror the user’s user name from other accounts such as Windows.

Password – a code unique to that user and known only to them to log into the system.

Default site – a physical location that is using the EMR such as a Pediatrics office. Printing defaults are typically assigned by site.

Profession – users profession such as Nurse, MD, medical student

Employee # - Indicates the employee’s identification at the organization.

Finalization Authority – the level at which the user can finalize a document. A user can still create, sign, and save a document even though they do not have a high enough finalization authority.

Credentials – the users credentials such as: RN, MD, MA

Ownership Authority – the level at which the user can be the Owner of a document. A user can still create and sign a document if they don’t have a high enough Ownership authority. This only grants the level at which a user can be the Owner.

Password Never Expires – by checking this box the password for the user does not expire.

Force Password Change – by checking this box, the next time the user logs in the system will force the user to change their password.

Physician Homebase User - applies to User/Providers only. Indicates whether the user is a Physician Homebase user (and thus, Homebase appears on the horizontal toolbar).

Electronic Workflow – by checking this box the user will participate in the electronic workflow such as electronic signature.

Provider Details I

Code - this is the unique code used to identify the user.

Mnemonic - the unique mnemonic used to identify this user.

Prim. Specialty - the provider’s primary specialty. The provider’s specialty drives the favorites lists the system displays throughout the application.

Sec. Specialty - the provider’s secondary specialty.

CME Pilot #

Ordering Authority - the provider’s ordering authority. A provider’s ordering authority must be at least as high as the ordering authority associated with the item in the Orderable Item dictionary.

Credentials - the provider’s medical credentials.

DEA # - the provider's DEA number (that is, the number that the Drug Enforcement Authority assigns for prescribing controlled substances, and is unique to each provider).

DEA Exp Date - this is the expiration date for the DEA number.

Billing Provider - by checking this field the provider will show as a billing provider on the Encounter Form in the charge module.

PCP - this is for a primary care physician. This value is not used in the current version of TouchWorks.

Schedulable - When checked, the provider’s schedule can be displayed on the Schedule page.

Secure Schedule - When checked, the system creates a code for this provider. TouchWorks users who want to view this provider’s schedule must have that code.

Don’t Generate “Send Charge” Tasks - When checked, this indicates that Submit Encounter Form tasks will not be generated for this provider when patients are arrived.

Show Optimal Clinical Message - When checked, this indicates clinical messages are displayed to the provider on login.

Provider Detail II

Prescribing Authority Levels – DEA Schedules - Check the schedules for which the provider is qualified to prescribe drugs.

License - select this to add a state license number for this provider. You must specify the state, the ID number, and the expiration date.

Rx Supervision Required - select this option if prescriptions for this provider must be approved, such as a resident.

Alt License - the license number that prints on the script for Nurse Practitioners.

UPIN - the provider's unique personal identification number (UPIN). This is a number assigned by Medicare and is unique to each provider.

Signature Image - the path to the image of the provider’s signature as it should appear on prescriptions when they are faxed to pharmacies.

Def CC Method - the provider’s default method for carbon copies. Select Envelope, Fax, Print, or Review Task. This can be overriden this value in the application.

NPI -

Outbound ID - Specifies the identifier used in the Dictate product for providers that will be generating dictations. This identifier is recognized by the TouchWorks Dictate module and the transcription service.

License - Click this button to adjust the number of Dictate licenses available across the set of providers that are using the Dictate product.

Recording Format - the recording format for transcription files.

Transcribe Difficulty - the dictating provider’s dictation’s degree of transcribing difficulty (due to accent, etc.). It must be set to a value from 1.0 to 9.9; the default value is 1.0.