V11.1.1 Touchworks Communication Picklist

Description

The v11 TouchWorks Picklists are short lists of selectable items within TouchWorks. These picklists are made up of defined values from the TW dictionaries. In Regards to Communication Methods; a picklist can be created to establish a set of communication methods connected to an Orderable item. For Example: when creating a communication picklist for Prescriptions, you would include all of the ways a physician may communicate that order (Call in Rx, Write Rx, Fax Rx etc.)

The v11 TouchWorks Picklist Default is an item from the Picklist you would like to see defaulted in the workflow.

Build Workbook Notes and Tasks

Note - The Communication Methods you had in v10 should have come over in the upgrade process.

BW Tasks - The two tasks that need to be performed for Communication Method are as follows.

• "Create Communication Method Picklists"

• "Assign the Communication Method Picklists and Communication Method Defaults" for all of your Orderable Items".

Creating Communication Method Picklists

To create global picklists review the process here SSMT: OID - Orderable Item Dictionary

In Order to create a communications Picklist:

• Login as TWAdmin
• Navigate to Dictionaries from the Vertical Tool Bar
• Select the Communication Dictionary

Select Picklist from the bottom of the screen

This will open a Communication Picklist dialog box

Select "create picklist" in the bottom right hand corner of the dialog box

A pop up window will appear in which you will name your new picklist

Type a name for your picklist and click OK. The picklist name will now appear in the Communication Picklist window. Select the picklist you just created and click "Add Entry.

This will open a the "Add Entries" window. In this window select the Communication Methods in the left hand window that you want as options in this particular picklist, one at a time and then click the add button. When your list is complete, click OK.

Assigning the Communication Method Picklists and Communication Method Defaults for Orderable Items

Since you'll be loading the Communication Method Picklists and Communication Method Defaults for every Orderable Item, the quickest way to do this is to use SSMT. SSMT offers you an OID - Orderable Item Spreadsheet for the following: Diagnostic Orders, Imaging Orders, Supply Orders, Referral Orders, Follow-up Orders, Lab Orders, Other Orders, Findings, Patient Instructions and Patient Precautions.

One at a time - You'll need to extract each of these spreadsheets, enter the Communication Method Picklist into column AY, enter the Communication Method Default into column AZ, load the spreadsheets back into TW, extract spreadsheet from TW and visually confirm the Picklists and Defaults have properly been assigned.

Start by logging into SSMT and extracting one of the Orderable Item Categories; Diagnostic Orders, Imaging Orders, Lab Orders, Etc...

Once extracted, enter the Communication Method Picklist Name, not mnemonic or Code into Column "AY" (the Communication Method Picklist column) and then enter the Communication Method Default Name, not Mnemonic or code into column AZ (the Communication Method Default column).

Once you've completed the spreadsheet(s), load it into TW via SSMT.

The next step is to make sure the Communication Method Picklists and Defaults loaded into TW properly. You confirm this by extracting the spreadsheet you just loaded, go to column AY and column AZ and confirming the appropriate Communication Method Picklists appear.

Where does the user/provider see the Communication Method Picklist and Default?

The Communication Method Picklists and Defaults are found in the Order Details Window which appears after the user/provider places an Order within the ACI (Add Clinical Item).

Communication Method Default

Communication Method Picklist